Monthly tip for community associations – September

Meeting minutes and minute book

All committee meetings must have minutes. These are the official record of the actions and decisions of the management committee. They are generally taken by the Secretary, circulated after the meeting and approved (with any agreed changes) at the next meeting.

Generally speaking, minutes should include:

  • The date and time of the meeting (including start and finish times).
  • Who was present and the names of anyone who sent apologies.
  • A summary of the main issues that were raised and discussed during the meeting.
  • All formal decisions made during the meeting.
  • A list of the agreed action, together with name of person responsible.

If you have any questions or need support for your association, ECCQ Sector Development Officer, Claudia is meeting regularly with groups and associations, and can be reached by email to or by calling 07 3844 9166 ext 119.

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